HR RESOURCE
Passport Change Checklist
Update permits and internal company records after a new passport is issued.
When passport details need updating
Review the work and residence permits promptly after a new passport is issued, or when the previous passport is lost, damaged or nearing expiry. Check upcoming travel plans at the same time.
Which records to update
Keep copies of the old and new passports and the reason for replacement. Update work-permit, residence-permit and government-system records as required, then check HR, payroll, insurance, banking and travel records for the old passport number.
Important note
New passport details do not automatically flow to every permit or system. Confirm travel-document requirements before the employee’s next entry or departure.